Vocabulary will help you to understand the terms which are directly implemented into the Navigo or are closely related to other uses. You will find an accurate professional definition as well as “humanly” written description of what does specific term represents in Navigo, how does it calculate and where it is displayed. For better transparency we divided the terms into two categories: Vocabulary of economical terms and Vocabulary of company terms.

Economical terms

Turnover

= summary of turnovers of the company (from selling goods, products and services as a regular company activity, lowered by warranties and discounts) in the given period of time. VAT is not included in the turnover.

In Navigo, turnover represents the summary of all the issued invoices and cash receipts.

Summary of the invoices issued to the customers. Mostly for the individual months or cumulatively, therefore for all the months since the beginning of the year. Engine of the company.

Gross profit / Loss

= difference between profits and costs of the product sold (turnover – direct costs – overheads)

What sort of gross profit do we use in Navigo?

  • Expected – sellers usually enter it in the project detail in the Business expectation section.
  • Planned – it is entered in the plan of the project as firm amount or from the percentage of planned cost of the project.
  • Predicated – it displays in thermometer diagrams of the projects as currently calculated difference between planned incomes and planned and realistically incurred costs.
  • Real – it displays in thermometer diagrams of the projects on closed orders as the difference between the real profits and the costs.

Gross margin

= difference between revenue and direct production costs of sold services = contribution to payment of overheads and producing of profit (turnover – direct costs)

Cost

= consumption of work and resources expressed financially with the goal of achieving revenue. Costs can but do not need to be accompanied with real decrease of financial assets (outgo). Example of cost which is not in fact accompanied with the decrease of financial assets could be a write-off of long-term property. Revenue is the opposite of costs.

Direct (unit) costs

= costs, which can be assigned to the specific actions (products or services) without any divisions (for example costs of material, prefabricates etc.).

In Navigo we divide direct costs into:

  • External costs = costs of subcontracts = costs originating out of business, which are accompanying the specific commissions, they represent the sum of accepted invoices for commissions and issued items of register assigned to the commissions.
  • Direct own costs = internal reported costs of a specific commission (used material, direct salary costs, kilometers rate etc.)

Overhead costs (overheads)

= costs of a specific business, which cannot be expressed as unit (direct), therefore they cannot be assigned to specific products or services and it has to be divided for the specific action. Typical example of overhead costs are write-offs and repairs of long-term properties, overhead salary costs, energy consumption, tax from real estate, rent and many more.

In Navigo, it is possible to set the overhead hourly rate which is then automatically added to the given hourly rate of the user. Then at the reporting of the work, not only the direct salary costs will be accounted for but also an adequate part of the overhead costs.

You do not pay only the salary of the worker who did something at the customer’s but also the rent, cars, and work of your accountant. All these costs must be added to the every hour spent working.

Yield

= amounts of money which were acquired by a business during some time regardless of it being paid at the same time. The opposite of yield are costs.

Income

= any growth of fortune of a company regardless of it being achieved through the sales. Income in a broader sense is any increase of assets, in a more narrow sense only of financial assets.

Income of assets can happen in a relation to yield (payment of an issued invoice, received payments for services/products in cash) or by any increment of belongings which did not originate from sales (for instance a gift, line of credit, increase of the owners deposit into the business).

In navigo, income items of the register and payments of issued invoices are considered as income.

The opposite of income are expenses and together these terms represent basic entities related to the financial flow (cash flow).

An expense (outgo/spending)

= any decrease of financial assets regardless of it being purposely transfered.

Expense can happen in a relation with the costs (for instance the payment of a received invoice for purchase of some products or services, purchase of valuables, fuel in cash etc.), withdrawal of a part or whole capital deposit, giving a gift, payment of line of credit or of a loan.

In navigo expense items of a register and payments of accepted invoices are considered as expenses.

The opposite of expenses is income and together these terms represent basic entities related to the financial flow (cash flow).

Cash flow (CF)

= financial flow = increments and decreases of financial assets. Cash flow for a specific period of time represents a difference between income and expenses of financial assets during this period.

If you will ever plan all the incomes and external costs (subcontracts) of the project in Navigo, it will calculate the financial balance of commissions and display it transparently in the CF diagram. It is possible to add another monthly expenses to this balance (particularly salaries, overheads and so on).

Price (Selling price)

= difference between exchanged valuables, usually displays the amount of money necessary to execute an exchange of product or service.

In Navigo, the price of the whole project is recorded at planning of a commission stage into the field Planned price, in the detail of a commission in a field contract price, in case of business opportunity into the field Expected price. Then the selling price can appear at the reports of work and subcontracts. Thanks to the set selling price it is possible to invoice the reports of work right away. Navigo also uses the term “cost price”, which represents only the costs.

Sales

= summary of financial assets received for sold goods or services during specific period of time. Unlike the turnover it also includes the payments which were returned later.

Added value

= financially appreciable effort, which was added by a business owner to the externally purchased entries from contractors (turnoverexternal costs)

Added value is displayed in Navigo at the Performance Indicators (KPI).

Project and company related terms

Expected price

= expected selling price of a business opportunity. It is usually being inserted into the Navigo by businessmen in the detail of the project at the section of Business expectations together with the odds for realization of the project, which is expected at the given opportunity. During the duration of the business opportunity odds and expected value can change.

Contract price

= amount of money which is stated in a contract as the total price of a commission which will be invoiced after it is finished. Usually inserted by the businessmen in the detail of project in part Contract data after closing the contract when the project is being changed from opportunity to the commission (realization). This value is usually also inserted into the plan of the commission itself as a planned price.

Planned price

= amount of money, often former contract price, put into the plan of the project, which will be invoiced later. After the subtraction of gross profit and possibly reserves the amount which we get is the one you have at your disposal on the given commission. Here you can plan the subcontracts and own work.

Utilization

In Navigo, it represents the percentage of daily workload of a user which should be reported and spent working on the project by the given employee. At the efficient workers the utilization is usually 80-85%, at the leaders positions it is substantially lower because they spend more time by directing their subordinates, having meetings and so on. Difference between the hours of daily workload and utilized time is necessary to account for at calculating the overhead rate (overhead costs).

Teploměry

Teploměr v Navigu je naše originální jednoduché grafické zobrazení projektu, založené na jeho finančním plánu. Teploměr se u každého projektu nebo jeho části generuje automaticky tím, že si tvoříte plán a následně ho realizujete (výkazy práce, plnění subdodávek, fakturace atd.). Teploměry se zobrazují napříč Navigem – vidíte tak finanční bilanci a predikci výsledků všech projektů, každého projektu zvlášť, a také bilanci každé jeho části až na úroveň nejmenších položek.

KPI (Key performance indicators)

KPI is an abbreviation of key performance indicators or also sometimes referred to as key metrics. It represents indicators, or metrics of performance assigned to the process, service organizational unit or to the whole organization, which represent the desired performance.

Project’s KPI in Navigo offers various different metrics for performance and success monitoring of the project and the whole organisation (turnover, gross profit, costs, contents of signed contracts, content of business opportunities etc.).

WBS (Work Breakdown Structure)

It is usually interpreted as “Hierarchical structure of jobs” or “Hierarchical structure of activities”. It is a simple analytical method used in the project management, its purpose is to split the project into the more detailed elements in tree diagram to such level of detail so you are able to assign responsibility, difficulty and time frame to them. The individual elements of disintegration are always products or results of activities. This technique helps to set up costs beforehand and monitor the progress of the delivery.

V Navigu slouží WBS nejen pro plánování ale také řízení projektů, umožňuje průběžně vyhodnocovat náklady na jednotlivé fáze projektu a díky možnosti exportovat a importovat WBS ve formě Excelové tabulky si vytvořit šablony projektů, které se ve vaší firmě nejčastěji vyskytují. Na každém elementu WBS můžete vytvořit libovolný počet subdodávek, alokací (úkolů) a plánovaných příjmů, díky čemuž máte projekt neustále pod kontrolou. Ke každé naplánované části se zobrazuje jednoduchý teploměr, který ukazuje aktuální bilanci projektu a predikci výsledků.

Ganttův diagram (Gantt)

= druh pruhového diagramu pojmenovaný po průkopníkovi jeho používání H. L. Ganttovi. Ganttův diagram se využívá při řízení projektů pro grafické znázornění plánovaných činností v čase. V základní podobě neobsahuje Ganttův diagram vztahy mezi činnostmi, v rozšířené podobě díky moderním SW nástrojům diagramy ukazují také návaznosti činností pomocí lomených šipek nebo čar vedoucích od začátku nebo konce jedné činnosti k začátku nebo konci jiné činnosti.

Ganttův diagram v Navigu zobrazuje stav vašeho naplánovaného projektu (pomocí WBS či jednoduchého rozpočtu) z hlediska časového harmonogramu, ale funguje také jako nástroj, ve kterém můžete celý projekt naplánovat právě na základě časových parametrů. V Ganttu je možné zobrazit nejen začátek a konec projektu, jeho podprojektů, elementů WBS, ale také veškeré termíny subdodávek, alokací, plánovaných příjmů a jakékoliv další potřebné milníky. Ganttův diagram se zobrazuje v plánu každého projektu, je ale možné jej zobrazit skrz více nebo dokonce všechny vaše projekty.

Allocations

= task on a project assigned to the specific person with assigned amount of hours available to the resolver. In Navigo, it is possible to enter the amount of hours directly or to plan an allocation just like the entire project through the financial budget. Navigo calculates the hours thanks to hourly load of a given resolver (hourly super gross rate by itself + overhead rate) which are at the given resolver’ s disposal. Naturally the amount of hours will be different at the different resolvers since they will have a different salary (junior vs. senior).

EVM (Earned Value Management)

Short for “Earned value Management”. It is a method which is being used in project management to monitor and evaluate the status of a project. Principle of the EVM method is to correctly determine what is the value of the work which we have done, how much did it cost compared to the value which should have been created at the given moment. Earlier mentioned value can be expressed in money, man-hours or through any other quantity in which we are capable of expressing the necessary values.

EVM chart is being created automatically in Navigo. It is necessary to have the basic information about the project filled in (plan of costs, commence and finish date of the project), then the given statistics are being created based on how do you realize your project. Graph Curve marked as a Real costs is made of costs of commission, planned value curve from the plan of own work and subcontracts, Earned value curve begins to display at the moment when at least one status of completion is filled in.

Milníky

Milník v Navigu je bod v časovém harmonogramu projektu. Milníky mohou vyplývat ze smlouvy (typ Smluvní datum) nebo si je projektový manažer stanovuje sám na základě plánu projektu (typ Běžný milník).

Funkce Milníky vám umožňuje zadat důležité termíny projektu a na ty napojit různé části plánu (subdodávky, alokace, budoucí příjmy, elementy WBS apod.). Jakmile se změní termín zadaný jako Milník, celý plán se vám automaticky časově zaktualizuje tak, aby všechno s milníkem propojené na něj navazovalo.

Lost profit

= difference between the planned gross profit and real gross profit which is lower than planned or is a loss on already closed project.

Projects

Project is a complete set of activities and processes bound by time-frame the goal of which is to implement, create or change of something particular. It is necessary to manage the projects in a company.

V Navigu se projekty dělí na příležitosti (obchodní příležitosti) a zakázky (realizace). Pro řízení, plánování a vyhodnocování zakázek můžete v Navigu využít řadu nástrojů (WBS, Ganttův diagram, KPI, EVM atd.). , o aktuální bilanci projektu a predikci výsledku vás budou informovat jednoduché grafické teploměry.

Opportunities (Business opportunities)

= projects in business stage, from which they are becoming commissions after closing the contract.

Commissions (contracts)

= projekty ve fázi realizace. Pro řízení, plánování a vyhodnocování zakázek můžete v Navigu využít řadu nástrojů (WBS, Ganttův diagram, KPI, EVM atd.). , o aktuální bilanci projektu a predikci výsledku vás budou informovat jednoduché grafické teploměry.

Key user (Navigo coordinator)

It is a person which is responsible for the way of managing project in a company using the Navigo3 system for project management. Key user helps with initial system setup because he is the most knowledgeable about the company processes and the ways of project management. He is also informed about the news and changes in Navigo3 system.

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