The Magic of Navigo

The magic of Navigo is a set of functions and links that are invisible to the user, but which greatly simplify the work of planning and managing projects. The magic of Navigo is the main reason to replace Excel with Navigo.

With hidden links and features, you’ll see all deadlines and commitments, get a range of automatic outputs without having to calculate them, and easily make even big changes to the plan as the project progresses.

Part of the magic of Navigo is that you only enter the data you only once and Navigo works with it wherever it is needed. So you don’t have to overwrite the data, and you also always have it in one place.

Contents

What is the magic of Navigo
Data in one place and from one place
Watching your budget
Keeping track of deadlines and timelines
Automatic outputs
Multi-currency

What is the magic of Navigo?

• You only need to enter the data once.
• It monitors the budget and warns of impending losses.
• It keeps track of deadlines and their continuity for you.
• Provides automatic outputs.
• Allows instant sharing of important information.
• Rescheduling and committing changes is very simple.
• It’s multi-currency.

Data in one place and from one place

Unlike Excel, Navigo is designed to get the most out of the data you enter into the system. This means that it automatically processes the data, compares it with the plan and creates various calculations, predictions and displays from it. You then receive these outputs without having to spend your time and energy evaluating them.

Data is continuously entered into Navigo by project managers and regular employees. This is done, for example, by reporting work done, completing subcontracts or entering invoices received or issued. All this data is in one place in the system and is always up to date.

Watching the budget

One of the key parameters of successful project implementation is to meet the budget, including the planned profit. Because the status of a contract can change very quickly and a project can unexpectedly go into loss, the project manager is dependent on constant monitoring of various parameters. Navigo replaces this demanding work and provides an immediate view of the current financial situation of the project and at the same time predicts its future financial development. This is done by so-called thermometers, which are formed automatically. Since the budget execution status alone is not indicative, Navigo also compares the budget execution with the schedule and the amount of work done. You will see this comparison in the EVM chart.

Keeping track of deadlines and timelines

Project planning and management is usually not about one independent deadline, but many deadlines and contractual commitments that depend on each other. Navigo allows you to monitor individual data, but also their interconnectedness. For example, in the project plan we know that when we finish a specific part of the job, we can start another part. Any change in the implementation of the first part of the contract may therefore jeopardize the subsequent deadlines.
You can monitor the individual deadlines in the Deadlines tab, where all important data is collected. Some are contractually defined with the customer, others you define yourself. For each deadline, you see a colored signal that shows whether you are meeting the deadline, starting to be in danger, or have missed it.

Navigo can keep the entire structure of scheduled dates in continuity, even when you make changes within the project. This is done with smart links called time references. You set these when you create the project plan and they will work automatically afterwards. When you make a change to your schedule and move one of the dates, all the other dates linked to that date will move as well. You can see all the time relationships clearly in the Gantt chart.

Monitoring deadlines and contractual commitments with milestones

There may be particularly important data and commitments in any project. This includes, for example, deadlines in the contract with the client or your internal data for the successful implementation of the project. These commitments may be defined by an exact date or just defined as a period of time that does not have a fixed date but is, for example, dependent on the implementation of a previous part of the project. Milestones are used to mark these deadlines and commitments in the project. If you create a milestone as a contract date, it will automatically appear in the list of deadlines, just like the “project end” milestone. For milestones, you can set what other dates this date is linked to. This will give you a better idea of whether you will make the deadline.

Automatic outputs

Project status display

Navigo automatically displays the current status of the project, both in financial terms via thermometers and in terms of time via a Gantt chart and on an EVM chart. Whether you’ve planned your project based on schedule, budget or structure, you automatically get all of these views.

State of human resources

Navigo will automatically help you create a capacity plan. This means that based on the work entered on the employee side, you can automatically see when they are available for further work and you can also see their workload by profession.

Company performance

Navigo centralizes a variety of data to give you a macro view of your entire company. You can see graphs of performance(KPIs), but also the cash flow of the company.

Carrying over changes in a project

Any change to the plan during the course of a project usually requires a series of downstream changes. Navigo does it for you. For example, if you make a change to a deadline, it will be reflected in the whole project when you set the time references and you will see in Navigo if there is a problem. Similarly, when budgets or work capacities change, Navigo will reflect the changes in all parts of the system.

Multicurrency

Navigo allows you to work in a variety of currencies. The advantage is that you can then view the budget in any other currency at any time. This makes it particularly easy for multinational companies where different countries use different currencies.